Site Accountant/ Administrative Assistant

Position Title : Site Accountant/ Administrative Assistant (Reference: SAAA - BA)
Location : Banda Aceh
Supervisor : Site Administrator
Closing date : November 6, 2009

Handicap International, is a International NGO specialised in the field of disability and development with objective to support people in situations of disability or vulnerability, whatever may be the cause and the environment underlying that situation (extreme poverty, exclusion, deficient social and health systems, serious violation or denial of basic rights, natural disasters, violence and armed conflict). For more information on Handicap International please visit web site at www.handicap-international.org


Handicap International is currently looking for a Site Accountant/Administrative
Assistant for its site office in Banda Aceh.

TASKS/RESPONSIBILITIES

Under the supervision of the Site Administrator, the Site Accountant/ Administrative Assistant will support the Banda Aceh/Satellite Offices in particular regarding:

ACCOUNTING OPERATIONS, TREASURY AND COMMITMENT OF EXPENDITURE IN THE PROVINCE:
* Prepare bank authorization letters for new comers authorized to sign.
* Input and correct accounting codes of Banda aceh accounting (if cashier under his/her line management)
* Closing accounting data of Banda aceh site for the 25th of the month.
* Carry out the preparation and the filing of vouchers, their accounts allocation and the recording of entries.
* Manage of the safes, the cash boxes and bank transaction.
* Input HI accounting allocation codes.
* Check the validity and the appropriate nature of proves of purchase (contracts, orders, invoices, delivery notes,...).

ADMINISTRATIVE MANAGEMENT:
*Coordonate, Jamsostek, staff insurances calculation with the National Office.
*Prepare social and medical insurance subscription for national staff and their dependants for Banda Aceh site


OFFICE SERVICE:
* Route and distribute the incoming email.
* Sorts, distributes and monitor incoming and outgoing mail and fax.
* Places, receives and routes calls through an electric switchboard. Supplies information to callers, relays messages and announces visitors.
* Set up & maintain paper & electronic filing systems for records, correspondence, & other material.
* Schedule & confirm appointments for visitors & office staff.

TRAVEL:
* Arrange travel through internal or outside agents (arranging travel and accommodation in the respect of HI procedure.)
* Work in close collaboration with the National Office in order to ensure international travel booking coherence and facilitate the arrival and the departure of the travelers.
* Ensure all require documents are submitted and validated before any employees’ movement.

REPORTING:
* Regular weekly report to the Site Log/Admin

ASSURE EFFECTIVE COMMUNICATION AND EXTERNAL RELATION IN HIS FIELD:
* Assure that the association’s actions are legible by developing the association’s image and raise the awareness of official bodies likely to be able to provide financial or organizational support.
* Ensure good internal communications and the effective circulation of information between the different teams, the site and the national level, partners and Handicap International.


PERSONAL QUALIFICATIONS AND REQUIREMENTS

* Bachelor degree (S1) in Accounting
* Minimum 2 years practical experience in his/her field
* Computers
* Fluency in English
* Information processing
* Anticipation
* Organisation
* Reactivity
* Exploration
* Relation skill
* Working in a team
* Implication
* Iniative
* Adaptability
* Apprenticeship


Initial contract will be for a period of six months with a possibility of renewal

Handicap International is an equal opportunity employer and
particularly encourages persons with disabilities to apply

Any interested candidates should send their motivation letter together with CV and references with maximum attachment of 200 KB no later than November 6, 2009 to:


Administrator of Handicap-International
Email to : hiapplication@yahoo.com
(please put in reference: "SAAA - BA" in Subject)

Only short listed candidates will be contacted. Residents of NAD will be prioritized.