Project Assistant

International Organization for Migration (IOM) Indonesia is looking for
Project Assistant II according to the terms of reference below.
Interested candidates are invited to submit their applications to
recruitment-indonesia@iom.int recruitment-indonesia@iom.int
not later than 7 October 2010 indicating the reference code below as
subject. All candidates are requested to specify their availability date
in the application form. Please note that only short-listed candidates
will be contacted.

Reference No : SVN/ID10/2010/056

Position Title : Project Assistant
II

Classification : Employee, G5

Duty Station : Jakarta, Indonesia (to be based in DIRGEN Imigrasi office)

Type & duration of contract : Special All Inclusive, 3 months with possibility of extension

General Functions

Under the direct supervision of the Programme Coordinator, the Project
Assistant II will be responsible for providing clerical, reporting and
statistical preparation to the IOM liaison office in DIRGEN Imigrasi to
assist the Regional Cooperation Agreement, in particular, he/she will:

1. Maintain regular liaison with Senior Officials at the
Directorate General of Imigrasi with a primary focus on the Director of
Enforcement and Investigation, the Assistant Directors all Imigrasi
staff in these areas.

2. Represent IOM in meetings, if/when requested by the Programme
Coordinator, and coordinate meetings, workshops and functions.

3. Draft correspondence for projects; compile agenda, minutes of
meetings and related documentation.

4. Assist in developing training materials and delivering training
as needed.

5. Prepare work plans and develop material needed to assist DIRGEN Imigrasi

6. Draft letters related to handling of irregular migration.

7. Compile data and monthly reports

8. Arrange reports about investigation results with information as
provided by DIRGEN Imigrasi

9. Provide translations and interpretation as needed (English-Indonesian & vice versa) as needed.

10. Assist with draft Ministerial Regulation submissions concerning
work related to IOM projects partnered with DIRGEN Imigrasi.

11. Provide clerical assistance as necessary, maintain the filling
system, incoming and outgoing letter and other supporting documents

12. Generate and prepare administrative reports as required;

13. Undertake other duties that maybe assigned from time to time are
commensurate to the position

Desirable Qualifications:

University degree in Law, Economics, Political, Social science or
Business and Counselling. At least three years work experience in any of
these fields. Proficient in computer applications. Familiar in arranging
the training/capacity building.

Effective organizational skill and ability to establish priorities and
plans, ability to work under pressure and cope with deadlines. Excellent
written and spoken communications skills, good interpersonal skills,
high loyalty, ability to work in a multi - cultural environment and good
working in team. Ability to work with minimum supervision.

Fluency in English and Bahasa Indonesia both oral and written

For more detail info about us, please visit www.iom.or.id