Administrative & Finance Assistant I

International Organization for Migration (IOM) Indonesia is looking for
Administrative & Finance Assistant I according to the terms of reference
below. Interested candidates are invited to submit their applications to
hryogyakarta@iom.int not later than 10
November 2010 indicating the reference code below as subject. All
candidates are requested to specify their availability date in the
application form. Please note that only short-listed candidates will be
contacted.


Reference No : SVN/ID10/2010/075
Position Title : Administrative & Finance Assistant I
Classification : Employee, Grade 4/1
Duty Station : Yogyakarta, Indonesia
Type & duration of contract: Special All Inclusive, 3 months with possibility of extension

General Functions:

Under the direct supervision of the Finance Assistance III in Yogyakarta
and the overall supervision of the Senior Resources Management Officer
in Jakarta and in close coordination with Head of Office (HO) / Project
Manager, the incumbent will be responsible in providing administrative
and finance support service to the office. In particular, he/she will:

1. Prior to payment is effected, verify the supporting documents and
follow up in case the supporting documentation is not complete
2. Prepare check payments and fund transfer requests based on
approved payment vouchers for all non-petty cash transactions amounting to more than IDR 5 million and, if necessary, assign to withdraw, clearing checks or submit fund transfers to the bank
3. Ensure that payments and other financial transactions are done in
a timely and efficient manner
4. Oversee the timely execution of mission's payments and other
financial transactions
5. Oversee the bank balance of the office
6. Ensure that an efficient filling system of all financial regulations, payment vouchers and contracts of the organization and other supporting documents is maintained
7. Keep an appropriate filing system for all payment vouchers with
stamp paid or received before filing and separate files for all related contracts
8. Maintain appropriate internal controls to safeguard the office
assets, control cash and prevent fraud
9. Bring to the attention of the HO / Finance Assistant III the
problems encountered and propose solutions
10.In coordination with other departments (i.e. procurement and
programme) and under the guidance of the HO, conduct audit and/or
verification as part of the office's Anti-Corruption Strategy
11.Perform other duties as may be assigned



Desirable Qualifications:

University degree, preferably in Accounting or Business Administration
with a professional certification as chartered accountant or certified
public accountant, or alternatively, an equivalent combination of
relevant training and field experience, specifically in IOM accounting
systems. Minimum three years of finance/accounting and administrative
experience.



High level of computer literacy is required, particularly in IOM
computerized accounting systems. Good knowledge of MS office,
specifically EXCEL.



Good communication skills. Personal commitment, efficiency, flexibility,
drive for results, respect for diversity and creative thinking. Ability
to lead, coach and work effectively and harmoniously with colleagues
from varied cultures and professional backgrounds.



Thorough knowledge of English.