NATIONAL PROJECT MANAGER DRRA at USAID

VACANCY - please apply online through http://jobs.undp.org/cj_view_job.cfm?job_id=23381

NATIONAL PROJECT MANAGER DRRA
Location : Banda Aceh, INDONESIA
Application Deadline : 26-May-11
Additional Category Crisis Prevention and Recovery
Type of Contract : Service Contract
Post Level : SB-4
Languages Required : English

Duration of Initial Contract : 6 months
Expected Duration of Assignment : 6 months

Background
II. Organisational Context
The project “Making Aceh Safer Through Disaster Risk Reduction in Development”
(DRR-A) is a joint Government Indonesia – UNDP project, prepared to support
Aceh’s Provincial & District government in their efforts of reducing disaster
risk in the area. DRR – A is designed to make disaster risk reduction a normal
part of the local level development process established in core functions of
Aceh’s local government and their public and private partners especially in
Aceh’s local communities where the most effective and direct actions can be
taken to reduce physical, economic, and social vulnerability to disasters.

The project is aimed to produce four key outputs:
• Output 1: Institutional arrangement and enabling environment established to
facilitate participatory and concerted implementation of DRR measures
• Output 2: Demonstration of gender sensitive projects implemented in selected
locations to test and improve measures for reducing risk from natural disasters
• Output 3: TDMRC-UNSYIAH strengthened to provide science-based information,
service and knowledge assistance to the local government and other DRR
proponents in implementing their DRR activities.
• Output 4: DRR public awareness programmes implemented to promote a gender
sensitive “Culture of Safety” among the people and institutions of Aceh
• Output 5: Project effectively and efficiently managed, monitored, evaluated,
and audited.

The National Project Manager is accountable to the Project Board of DRRA
comprising UNDP, The Aceh Provincial Secretary and Aceh Disaster Management
Agency (BPBA). He/she will operate under the general direction of the Provincial
Project Director (PPD) of DRRA at the Provincial Secretary Office, which
received the authority from Ministry of Home Affair (MOHA) as Implementing
Partner, and the UNDP’s Disaster Risk Reduction Programme Manager. Guided by the
PPD, the NPM will be responsible for the day-to-day management in implementing
the DRRA project in line with Government of Indonesia and UNDP policies and
procedures.

The NPM will keep the PPD up to date on project progress, issues on
implementation, identify emerging risks and problems including recommendations
to overcome those risks and problems, and under the guidance of Project Board,
to put relevant remedial actions in place. The NPM will also work closely with
Disaster Risk Reduction of CPRU-UNDP and UNDP Field Office team in Banda Aceh to
ensure effective management and implementation supports are provided to the
project in line with UNDP, GOI, and Donors regulations, and to ensure
substantial alignment of DRRA with Government policy framework Disaster
Management.


Duties and Responsibilities
III. Functions / Key Results Expected

The National Project Manager will be responsible to manage the project with
summary of functions as follow:
1. Planning and implementation DRRA project
2. Ensuring that project management functions effectively
3. Proper monitoring, evaluation, and reporting
4. Establishment and enhancement strategic partnership

1. Planning and implementation of DRRA project
• Contribute to the development of annual working plans and budgets in line with
its Resources and Results Framework;
• Organize and ensure the overall quality, consistency and timely delivery of
the intended DRRA outputs through support the project and activities of
responsible government offices in Aceh;
• Ensure all project activities are in collaboration with the key stakeholders
at the provincial level and implemented in alignment with its supporting roles


Expected Results:
• Project work and implementation plan developed in close consultation with the
PPD and relevant stakeholders, which focused on achievement of results outlined
in the RRF DRRA project;
• Project risks and issues recorded as relevant basis for revision of particular
plans by also incorporating changes in project environment;
• Financial plan and operations are transparent and procedures/regulations for
NIM projects are properly applied.

2. Ensuring that project management functions effectively
• Provide support and substantial input to the design of clear TORs for project
personnel and consultants/experts;
• Supervise the outputs of the staff/experts (in terms of quality, accuracy and
timeliness);
• Ensure for the constant development of the staff (through individual coaching
and practical advice);
• Assess the staff/experts’ work and provide concrete feedback on his/her
performance.


Expected Result:
• Strong and motivated project team is able to support delivery of DRRA outputs.

3. Proper monitoring, evaluation, and reporting
• Preparing quality and timely quarterly progress, annual donor reports, and
other reports as required;
• Oversee the regular monitoring, evaluation and positive result assessment of
project activities;
• Ensure that project lesson learnt documentation and project data-based is
updated and maintained properly.

Expected Result:
• Fulfillment of UNDP internal and Government monitoring, evaluation and
reporting requirements as well as external donor reporting obligations and clear
reporting arrangements.

4. Establishment and enhancement strategic partnership
• Develop strong partnership with GOI institutions and identification of
synergies with other agencies’ initiatives to ensure efficient coordination;
• Monitor the effectiveness of stakeholder outreach and participation processes
by ensuring that all key stakeholders are able to contribute to project
achievement;
• Build an effective relationship and strategic partnership with key personnel
of relevant stakeholders that will support project implementation and
achievement of its objectives;
• Provide advices on any deficits/gaps in project communications and suggest
means for correction/remedy

Expected Result:
• Development and communication of the roles and responsibilities of the project
team and enhancement the strong and productive partnership with stakeholders.


IV. Impact of Results

Successful implementation and achievement of DRRA Project Objectives and Outputs
through effective implementation of project activities, effective management,
strategic planning and partnerships, production of meaningful knowledge
management , high-quality reports and regular monitoring and evaluation.


Competencies
V. Competencies and Critical Success Factors

CORPORATE COMPETENCIES
• Promote commitment to UN mission, vision and strategic goals
• Demonstrate integrity by modeling UN values and ethical standards
• Displays cultural, gender, religion, race, nationality and age sensitivity and
adaptability
• Treat all people fairly without favoritism

FUNCTIONAL COMPETENCIES
Knowledge Management and Learning
• Promote knowledge and experience sharing and learning culture in the office
with a good team player disposition

• Actively works towards continuing personal learning and development in one or
more practice areas, acts on learning plan and applies new acquired skills.
Development and Operational Effectiveness
• Understanding disaster management and disaster risk reduction concept;
• Good knowledge and understanding on result-based management
• Well developed analytical and presentation skills
• Good knowledge of software applications and IT skills
Leadership and Self-Management
• Ability to work with minimum supervision in a multi-cultural environment
• Excellent inter-personal, oral and written communication skills
• Lead the team effectively and demonstrate conflict management skill
• Focuses on result and impact for clients and responds positively to feedback
• Consistently approaches work with energy and a positive, constructive
attitude, remain calm and in control even under pressure
• Demonstrate openness to changes and ability to manage complexities
Education: Minimum Master’s Degree from the background of Public Administration,
Economic Development, Business Administration, Social Sciences, or other
relevant fields

Required Skills and Experience
VI. Recruitment Qualifications
Experience: Minimum 4 years of professional experience, preferably in the field
of development
Language Requirements: Fluency in English with excellent verbal and written
communication

Other Requirements: Experience working with UNDP/UN agencies is essential;
knowledge and familiarity of Aceh will be an advantage; previous experience in
DRR project is an asset

APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click
here to down load the form P11Female candidates are encouraged to apply
UNDP Indonesia reserves the right to select one or more candidates from this
vacancy announcement.We may also retain applications and consider candidates
applying to this post for other similar positions with UNDP Indonesia at the
same grade level and with similar job description, experience and education
requirements

UNDP is committed to achieving workforce diversity in terms of gender,
nationality and culture. Individuals from minority groups, indigenous groups and
persons with disabilities are equally encouraged to apply. All applications will
be treated with the strictest confidence.


STS : S11050061 ( 50% )
STS : S11050062 ( 50% )
UNDP is committed to achieving workforce diversity in terms of gender,
nationality and culture. Individuals from minority groups, indigenous groups and
persons with disabilities are equally encouraged to apply. All applications will
be treated with the strictest confidence.