Position : Administration (ADM)

Founded in 1987, RutgersWPF is aimed at improving reproductive health and ensuring reproductive rights in developing countries. RutgersWPF has implemented projects in Asia, Africa and Latin America. In 2005, RutgersWPF Indonesia established a field office in Jakarta, Indonesia in order to more effectively manage and expand its current portfolio.
RutgersWPF’s Country Strategy in Indonesia focuses on improving sexuality and reproductive health services and information for young people and decreasing gender based violence.

RutgersWPF Indonesia manages program of Adult Sexual and Reproductive Health Rights
(ASRHR) and Gender Based Violence (GBV) programs in various provinces in Indonesia.
In cooperation with various local NGO partners, this program aims to first, to
provide ASRHR services for young people such as adequate information on ASRHR
issues, including enhancing capacity building for teachers and parents; and
second to provide intervention program to prevent gender based violence with
local NGO partners, and third, to mobilize advocacy program to influence
decision makers to support SRHR education and GBV programs and provide adequate
budget for that.

Due to this project development, we are now seeking outstanding candidate talents to fill the following positions at our Jakarta Office:


ADMINISTRATION  (Code ADM)

Task and Responsibilities
A.      Office Administration :
·         Procure office equipment, assets, office supplies and services and Coordinate the maintenance of equipment, assets, and services, according to WPF Procedures, Standard Operational Guidelines, and the Headquarter procedure.
·         Arrange of meeting and keeping of the Country Representative and Office Agenda:
ü  Coordinate and make Minutes of Internal Meetings
ü  Coordinate the Overall Office Agenda
ü  Preparing material for meeting needs (Notebook, LCD, etc.)
·         Organizing of Staff Travel (outside Program Department)
ü  Organize official (inter) national trips for office staff.
ü  Provide administrative, logistical, and contact support for incoming visitors, consultants.
·         Fulfill office management duties including answering phones, photocopying, faxing, ordering supplies/workshop materials, etc.
·         Maintain and stock office supplies and process supply order from Office Manager.
·         Label and maintain all administrative files including travel clearances, itineraries, visa requests, consultant transport and lodging information, and all other non-accounting related documentation
·         Help develop and implement basic office systems and accompanying procedures.
·         Arrange for and oversee the maintenance of office equipment in coordination with the Office
Manager
·         Coordinating with IT in maintaining Office Network
B.      As Finance Administration
·         Doing payment activities day to day (transportation, medical expense, and other expense related to office needs)
·         Maintain daily petty cash
·         Preparing travel advance for staff field trip (exclude Program Department)
C.      Others
Perform other related functions as required by Country Representative.

Qualifications
·         Minimum Diploma in administration or related field.
·         Strong administration (secretarial) skills
·         Experience at least 2 years working in the same field.
·         Willing to work in gender equity working environment
·         Advanced Knowledge of Major Software Application (Microsoft Office)
·         Affinity with Information and Communication Technologies
·         Able to work independently and take initiatives, but also be a team worker
·         Service Oriented Person
·         Excellent in Communication Skills
·         Good command of English.


Should you fulfill all the qualifications above, kindly send your application and complete CV to:
office@rutgerswpfindonesia.org Applications are requested by June 30, 2011;
thereafter the position will remain open until filled. Only short-listed
candidates will be invited via e-mail/phone for Test and Interview.