Finance and Administration Officer

Closing date : 22 November 2009

IFRC Nias is looking for a qualified person to fill the position as below;

Finance and Administration Officer in Mandrehe, Nias.

Responsibilities and Accountabilities
1. To plan and carry out all administration work including but not limited to the following;
- Keeping petty cash. In so doing the person will be able to request and maintain working advance for all office requirements
- Update all files and place them in shelves for ease of access to records
- Supervise that office premises are kept clean at all times
- Planning and buying all office supplies including coffee, drinking water, sugar, paper
- Supervising and scheduling of Admin Assistance, Senior Driver, Guards and Cleaners work
- Maintain a schedule for servicing and maintaining all office equipment e.g. printer, photocopier and other such equipment as the office may have
- Manage guest accommodation – including booking, welcome guest, liaison with cleaners, record and report usage for invoicing when required
- Provide translation and interpretation services when required.
2. When called upon assist Delegate in supervising operations staff; Logistics Assistant and others
3. When called upon assume the role and responsibilities of project site in Mandrehe
4. Assist the Project Management Team members to ensure that the working environment is
conducive for all staff and more specially the following duties:
- Send and receive all Requests (includes Mission and Travel, Working Advance, Request for Payment or Refund; Leave and R&R; staff Time Sheet; of any nature for centralised focal point
- Keep an updated database of all such transaction as needed in 4(i) above
5. Work in liaison with the Sr. Finance Officer, Sr. Admin Officer, Sr. Human Resources
Officer in Gunungsitoli
6. Support, train and develop local staff employees as required
7. Produce weekly and monthly reports
8. Perform other duties as may be assigned by the direct supervisor

Qualification
- Diploma or Bachelor Degree in Management/Administration or Accountancy
- 2 (two) years experience of office management
- Experience of working in general management or administration
- Self supporting in computers (Windows, spreadsheets, word-processing)
- In good mental and physical health
- Fluent in English, both oral and written
- A high degree of competence in Management of strategy, management of change, leadership, planning, management of budgets, management of resources, monitoring, supervision and control, communication, networking, management of self, management of others
- A high degree of competence in Teamwork

Commitment to the International Red Cross and Red Crescent
Movement; integrity and personal conduct; flexibility and adaptability;
initiative and direction and interpersonal skills will be advantage

Application and CV should be submit at last 22 November 2009
to:

Email : mardianceh.hutauruk@ifrc.org

Or

IFRC Gunungsitoli Office – Nias
Jl. Pattimura No. 03 Mudik
Gunungsitoli, Nias
Sumatra Utara – Indonesia

ONLY REQUIRED CANDIDATE WILL SHORLIST AND CONTACT FOR
INTERVIEW.