Service Support Officer

The International Federation Red Cross and Red Crescent Societies (IFRC) is looking for a candidate to fill the post of:

Position : Service Support Officer
Based of Assignment : Banda Aceh
No. of Hired : 1 person
Type of Contract : Fixed Term


Purpose

The Service Support Officer is responsible to assist the Head of Sub-Delegation in his weekly meeting within the sub-delegation and the local authorities and NGOs. She/he will assist the
Admin Support Service, Senior officer and she/she will be actively involved in helping the Administration Officer (Integration Agreement work related, visa process and police registration for visitors/delegates).

Key tasks and responsibilities
· Responsible to organize the weekly PNS meeting and to prepare the minute meeting including PNS Country Representative Meeting and any outside meeting with government
agencies or NGOs.
· Responsible to maintain updated contact list, collecting from other PNSs Admin and then to
circulate the update contact list.
· Supervise the meeting room agenda, update the board accordingly and support workshop/meeting organization if required
· Assist the Head of sub-delegation in all Administrative duties, i.e. appointments,
meeting and minute if required
· Responsible to maintain the weekly appointment/agenda of Head of sub-delegation
· Responsible to the documentation and filing system of Head of sub-delegation
· Submit to the head of Sub-delegation and PNSs Agreement Advisor all documents which
have to be signed by them and forward these documents to person required
· Ensure that all visitors are attends to promptly and directed to respective offices
· Responsible to receive, record and relay all incoming and outgoing calls/messages from
phones, fax and postal mail
· Ensure that travel requests/mission orders have been properly filled and approved and
coordinate with Adm. Services Officer
· Responsible to bring relevant documents to Police Office for police registration or related
purpose accordingly
· Responsible to accompany visitors and delegates to Police Office to process the STM (police
registration)
· Translate letters, agreements, and other written documents from English to Bahasa
Indonesia and vice versa.
· Provide oral translation for presentations/meetings as needed.
· Draft routine correspondence/reports in English and Bahasa Indonesia
· Backstop to the Administration Officer in the absences or when workload dictates
· Report all activities to the Adm/support service senior officer on a weekly basis as
required

Duties applicable to all staff
1. Actively work towards the achievement of the Secretariat’s goals.
2. Abide by and work in accordance with the Red Cross/Red Crescent principles.
3. Perform any other work related duties and responsibilities that may be assigned by the line manager.

Qualification,
Experiences and competencies:
- University degree / Diploma
- Have experience in related field for minimum 2 years
- Good computer knowledge (word, excel)
- Fluent in English both written and spoken
- Experience in administration procedures
- Experience in secretary and welcome position
- Experience of working for the Red Cross/Red Crescent
- Coordination and networking skills
- Self motivation and pro-activity
- Commitment to the international red cross and red crescent movement; integrity & personal conduct resilience, capable of working in own initiative independently; capacity of reporting; communication skill and networking capacity

Please submit your application, curriculum vitae, supporting documents and salary expectation at the latest on 26 November 2009 to IFRC HR Unit:
Email: acheh.loker@ifrc.orgor to:
Jalan Ajun
Jeumpiet No. 18B, Desa Ajun Jeumpiet, Kec. Darul Imarah, Aceh Besar 23353
Please write the position and based as email subject or write it at the
left corner of envelope.