Human Resources (HR) Officer at UMCOR – Indonesia

Human Resources (HR) Officer at UMCOR – Indonesia
The United Methodist Committee on Relief, Non-Governmental Organization (UMCOR-NGO)
(www.umcor-ngo.org) is a not-for-profit organization that provides transitional development and relief assistance to communities in need around the world. UMCOR-NGO’s Indonesia Mission (UMCOR-Indonesia) is seeking a Human Resources (HR) Officer to support operations and project implementation in the organization’s main office, Banda Aceh.

Location : The position is based in the Banda Acehoffice
Reports to :Operations Manager
Start Date :Immediate
Salary :Remuneration will be based on qualifications and experience
General Position Summary:
Under the direct supervision of the Operations Manager, the HR Officer will support the overall HR functions of the United Methodist Committee on Relief (UMCOR). He/she will implement personnel policies and procedures and would educate and advise all UMCOR staff on UMCOR’s personnel policies and related Human Resource procedures.

Essential Job Functions: Employment Contract,
Job Description and Notice Letter
· Prepare employment contracts and job descriptions with inputs from Program Managers;
· Prepare extension and renewal of employment contracts;
· Prepare notice letter when required;
· Prepare all HR related documents for contract termination;
· Update staff contract extension list;
· Provide advance alerts to Management for contracts that are reaching their respective
end dates;
· Maintain files of all original contracts and notice letters;

Recruitment
· Revise and post job advertisements;
· Assist in short-listing applicants;
· Make appointments with shortlisted candidates;
· Assist in the interview process;
· Conduct reference checks of identified candidates;
· Prepare offer letter, employment contract and other employment documents;
· Maintain files of all original contracts and other employment documents; Jamsostek
and Insurance
· Register all new staff to Jamsostek in liaising with Finance Department;
· Be the focal person for all Jamsostek and insurance company related claims and
questions;

Payroll
· Give input to finance on staff update for monthly payroll;
· Submit copy of new contracts to Finance; Staff Profiles, Contact List and Emergency Contact List
· Update staff contact list and emergency contact list on a monthly basis;
· Maintain and update staff profile data;

Monthly Time Sheet and Annual Leave
· Be in charge of collecting all monthly timesheets of national staff for payroll
purpose;
· Be in charge of collecting all monthly timesheet of international staff for
submission to HQ;
· Keep track of all annual leave of national and international staff;
· Liaise with staff and Senior Management to ensure strong communication and
coordination of all staff leave;

Disciplinary Measures
· Prepare warning letters and/or dismissal letters upon request of Management;

Training
· Find opportunities for staff training following requests of Management;
· Liaise with training institution and Admin Assistant to provide training for staff;
· Participate in planning staff capacity building as required;

International Staff Personnel Files
· Maintain and update international staff personnel files (timesheet, contract, JD, leave
request, performance appraisal) in liaison with Admin Assistant);

Reporting
· Prepare a periodic report to Head of Mission/Finance Director/Operational Manager as
requested;

Other duties as assigned by the Operations Manager or Head of Mission.

Qualifications:
· Minimum 2 years of relevant experience in Human Resources Management;
· Familiarity with HR compliance with Indonesian labor law is strongly preferred;
· Goodknowledgeof MS. Excel;
· Ability to prioritize and carry out assigned tasks;
· Strong organizational skills andability to take initiative;
· Ability to communicate in spoken and written English is required;
· Previous experience with international NGOs is strongly preferred;
· Team player with a strong work ethic;

Application: To apply for this position please send a cover letter and CV/resume in English to: recruitment@umcor.or.id or by post at UMCOR Indonesia Mission Office, Jl.
Fatahillah No. 29 Geucu Iniem, Banda Aceh 23239, Indonesia. Deadline for
application: 24th December
2009. “Application for HR Officer”
should be written in the upper left corner of the envelope or as a subject of
your e-mail. Please no phone calls.
Only applicants selected for an interview for the position will be contacted. Thank you for your interest in UMCOR-Indonesia.


Best regards,
Angeline Tandiono
Human Resources and
Operations Manager
UMCOR Indonesia
Jl. Fatahillah No.29
Geuceu Iniem - Banda Raya
Banda Aceh 23239
Tel/Fax: (+62 651) 45072
Mobile: +62 89 847 009
88Email: angeline@umcor.or.id