Field Coordinator

American Refugee Committee International (ARC)
American Refugee Committee programs are built from the ground up. We work with people at the most vulnerable points in their lives, when they have lost everything to war or disaster. They let us know what they need most, and we work together to develop ways to help them get it. Our programs are as diverse as the people we serve, but they all work together for the same goal: to help people take back control of their lives. We help nearly 2.5 million people a year through programs around the world.

Closing date: 07 Nov 2010
Location: Sudan (the)

Magwi, South Sudan

DEPARTMENT/COUNTRY PROGRAM DESCRIPTION/MISSION

Operational in Southern Sudan since 1994, ARC implements a multi-sectoral program that includes water and sanitation, primary and reproductive health care, HIV/AIDS and gender based violence prevention and response, and activities geared towards creating economic opportunities for returning populations.

ARC’s programming in Magwi supports provision of income generating opportunities, and comprehensive RH services to Congolese refugees as well as prevention and response to gender-based violence in the greater Magwi area.

PRIMARY PURPOSE OF THE POSITION

Based in Magwi, the Magwi Field Coordinator is the key technical and managerial focal point at the field level for ARC’s programming in the greater Magwi area. S/he supervises senior national program and operations staff in the field site.

Under the supervision of the Senior Program Coordinator and Country Director and with guidance from the national Health Coordinator s/he is responsible for ensuring that all program activities, including subgrants, are implemented in a timely manner, according to agreed up on targets and budgets. S/he will also oversee monitoring and evaluation efforts to assess the impact of the program and maintain a high standard of program quality. In addition, the Field Coordinator will oversee logistics, finance and HR, ensuring that ARC policies and procedures are understood and followed. S/he will serve as the security focal point in Magwi.

The Field Coordinator will directly manage and build the capacity of field staff. S/he is responsible for ensuring that key training components on clinical skill strengthening, client-provider-interaction, health systems strengthening are in place, and that services are consistent with international standards and best practices.

The Field Coordinator will also be called upon to assist the head office with future program development and proposal writing.

MAJOR AREAS OF ACCOUNTABILITY

PRIMARY DUTIES/RESPONSIBILITIES

Program Management and Technical Capacity Building (40%)
• Manage program workplans for all current programs in the Greater Magwi Area, and ensure timely implementation of all program activities and budgets, keeping country programs department apprised of changes and challenges.
• Prepare regular monthly program reports and review monthly BvAs.
• Provide leadership and supervision of ARC Magwi programs team and build technical capacity of staff.
• Ensure that services and practices are in line with international standards as well as government protocols.
• Facilitate and coordinate regular trainings for program as needed.
• Work closely with ARC HQ Health Team and donor representatives
• Ensure that M&E system is in place, oversee routine data collection, and analyze and review data with clinical staff highlighting areas where services are improving and providing support where services are lagging
• Closely monitor subgrants and conduct regular monitoring visits to subgrantees.
• Support organization of grant opening and closing meetings

Operational Oversight (40%)
• Oversee ARC operations personnel (logistics and finance) at the field level and ensure that ARC logistics, finance, security and HR policies are understood and implemented by all staff.
• Prepare quarterly and monthly cash forecasts according to budgets, monitor cash flow and sign off on regular expenditure reports prepared by Finance Assistant.
• Prepare and submit monthly management report to the senior management team.
• Ensure that monthly finance and program reports, timesheets and cash forecasts are submitted on time
• Hold regular meetings to facilitate the coordination/relation between programs, finance and logistics and facilitate interaction between the teams on the field and the support team in Juba.
• Assume overall responsibility for the security and safety of staff and assets in Magwi and provide regular security updates as necessary. Serve as security focal point
• Develop the current monitoring system to ensure tighter control of material use
• Ensure that all local staff policies, contracts, and disciplinary documents conform to ARC policy and local labor laws and take the lead on all local hiring
• Promote staff training and development
• Supervise and collaborate with Logistics and Engineering team on any construction activities

Representation (10%)
• Build and maintain good working relationships with local authorities, government officials, UN representatives, INGO’s representatives, community leaders, and local NGO's and prepare MoUs as necessary.
• Attend and represent ARC at coordination meetings at the field level (programmatic, security, operational)
• Accompany donor representatives and other official visitors on field visits

Program Development (10%)
• Formulate strategies for program development and growth in the Magwi area.
• Lead assessments or data gathering exercises as necessary

EDUCATION, TECHNICAL SKILLS & KNOWLEDGE REQUIRED

• Bachelors Degree Required
• Experience managing multisectoral programs as Field or Base Manager in Sudan or other post conflict settings desired.
• Experience in financial and logistics oversight
• Knowledge of RH, HIV and livelihoods programming fundamentals
• Experience in project management and managing budgets and knowledge of basic accounting procedures.
• Strong experience writing proposals and donor reports
• Demonstrated supervising, coaching and training staff particularly clinical staff, individually or in groups
• Excellent computer, writing and communication skills

KEY BEHAVIORS & ABILITIES

• Ability to work independently under difficult conditions
• Flexibility and sense of humor
• Excellent teambuilding and training skills
• Excellent representation skills and ability to negotiate and work closely with government representatives
• Excellent coordination and communication skills
How to apply
Applications for this position should be sent to:

Please apply online at www.arcrelief.org.

For full job description and the online application form, please visit our website at http://www.arcrelief.org and click on Careers.

If position is no longer listed on ARC’s website, it has been closed for receiving applications or filled.