FINANCE & ADMIN OFFICER

Norwegian Red Cross Programmes is looking for candidates to be based in Jakarta, Indonesia for the post of:

FINANCE & ADMIN OFFICER


Key tasks and responsibilities

Finance :

Support daily finance activity, Support processing of financial data, end of month closing and reports independently, Partake in cash flow management, Support the finance/Admin
coordinator to process and review financial transaction, Verify financial transaction and give natural account to split it per activity or project, Assist Financial and Administrative Coordinator in financial and procurement procedures, Ensure regular payments are made on a timely basis, Enter financial transactions into the financial application system, Ensure that the
financial transaction file is well organized, Give technical support for budget elaboration, Assist in responding to Auditors queries

Administrative :

Responsible for administrative tasks and duties such as :
Reception (receipt of visitors, answering telephones, welcoming staff) and dispatching of
all incoming and outgoing documents, letters, messages, etc. Carry out
administrative services eg. faxing, scaning, photocopying, printing,
laminating, etc. and other relevant support for delegates, as required Maintain
filing document/ Archiving, Oral Translation for Delegates, Translation of
documents in writing from English to local language and vice versa, Responsible
for travel booking requests both national and international, Facilitate and maintain visa update for delegates, Assist in any other duties that may be assigned

Logistics & Procurement:

Oversee
local procurement and execute all approved payments for local vendors,
contractors and consultants for goods and services received, in accordance with
the laws and regulations of Indonesia and NorCross regulations/IFRC. Responsible
for updating inventory list

Human Resources :

Responsible for maintaining overview of leave and sick days of delegates and staff, and to
ensure the proper month counting associated with each request and liaise with the
Finance and Administration Coordinator. Set up and maintain standard
Federation HR procedures for locally recruited staff, including: Assist in
setting up and maintain local staff personal files (according to the Federation
requirements),
Assist in development and maintenance of a data base of local staff,
Collect and enter personal data to the personal files, Process new
employment contracts after obtaining all personal information, salary grade and
position description signed by the country manager, Ensure that
all documents are correct and signed by relevant people.(supervisor, HoO, employee), Reissue contracts as required, Input bank account information and follow up on bank transfers, Organize and participate in recruitment procedures according to the Federation requirements, Liaise and
cooperate with local newspapers for advertisement purposes, Develop and
maintain a data base for existing application pool



Qualifications & Experience

- A minimum of Diploma in Accounting, A first degree in Finance would be an added
advantage

- 3 years on similar experience is preferred

- Advance Skill in computers (Windows, spreadshetts, Word-proessing and accounting
application

- Excellent spoken and written English and Bahasa Indonesia

- Experience of working for the Red Cross/Red Crescent is preferred

With a competencies

Teamwork; commitment to the International Red Cross and Red Crescent Movement; integrity
and personal conduct; sensitivity to diversity; flexibility and adaptability;
initiative and direction; interpersonal skills

Specifics compentencies

Ability to work independently, ability to juggle and coordinate many tasks, ability to
prioritise tasks, well organised, Reliable and Trustworthy.

Please submit your application letter addressing the above qualification and
experience with your curriculum vitae latest on 10th October 2010 to:

Norwegian Red Cross:

Email: recruitment@norcross-indo.org

Please indicate on the subject heading: Application for FINANCE & ADMIN OFFICER

Only short listed candidates will be notified.